Repository Policies

Metadata Policy

  1. Anyone may access the metadata free of charge.
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the Open Archives Initiative Identifier or a link to the original metadata record are given.
  3. The metadata must not be re-used in any medium for commercial purposes without formal permission.

Data Policy

  1. Anyone may access full items free of charge.
  2. Single copies of full items can be reproduced for personal research or study, educational, or not-for-profit purposes without prior permission or charge provided:
    • the authors, title and full bibliographic details are given
    • a hyperlink and/or URL are given for the original metadata page
    • the content is not changed in any way.
  3. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
  4. Full items must not be harvested by robots except transiently for full-text indexing or citation analysis.
  5. Some full items are individually tagged with different rights permissions and conditions.
  6. This repository is not the publisher; it is merely the online archive.
  7. Mention of ResearchSPAce is appreciated but not mandatory.

Content Policy

  1. This is an institutional repository.
  2. ResearchSPAce may include the following types of research outputs produced by academic staff:
    • Full text research outputs such as journal articles, books, conference papers and commissioned reports.
    • Non textual research outputs such as a digital representation of an image, artefact or composition, or recordings of performances.
    • Selected PhD theses with the author’s agreement.
  3. The repository is not intended to provide access to non-scholarly outputs, teaching materials, datasets, software, patents or web material with no evidence of underpinning research.
  4. Items will normally be tagged with:
    • their version type and date.
    • their peer-review status.
    • their publication status.
  5. Principal Languages: English

Submission Policy

  1. The procedure for submission is as follows:
    1. Bibliographic records will be uploaded from existing data sources e.g. RAE and REF data, where possible.
    2. “Full text” (where available and subject to copyright restrictions) will be added to the repository.
    Staff members will be contacted by email to obtain “full text” material where copyright allows. “Full text” material will only be visible in the live repository when the Repository Manager is completely satisfied that all the necessary checks have been made. Where “full text” is not available the bibliographic record only will be publicly available on the repository.

    The process described above covers the retrospective population of the repository. When this process is complete, a revised process, for the on-going deposit of material, will be developed in collaboration with the Repository Stakeholders Forum.

    In addition to the process described above all staff are welcome to email with a copy of their research output for inclusion in the repository.
  2. Items may only be deposited by employees, or accredited members of Bath Spa University.
  3. Creators will be invited to agree to a Deposit Licence when “full text” material is included on the repository.
  4. The administrator vets items for the eligibility of authors/depositors, relevance to the scope of ResearchSPAce, valid layout & format, and the exclusion of spam.
  5. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
  6. Third party copyright remains the responsibility of the creator of the Work.
  7. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
  8. If ResearchSPAce receives proof of copyright violation the Notice and Takedown Policy will be invoked.

Preservation Policy

  1. Items will be retained indefinitely.
  2. ResearchSPAce will try to ensure continued readability and accessibility.
  3. ResearchSPAce regularly backs up its files according to current best practice.
  4. Items may not normally be removed from ResearchSPAce, for example, if any employee leaves Bath Spa University items will remain in the repository. Copies can be provided for an institutional repository at the new place of employment.
  5. Errata and corrigenda lists may be included with the original record if required.
  6. Changes to deposited items are not permitted, however, if necessary, an updated version may be deposited.
  7. In the event of ResearchSPAce being closed down, the database will be transferred to another appropriate archive.
  8. As stated above, items may not normally be removed from ResearchSPAce. However, acceptable reasons for withdrawal may include:
    1. Proven copyright violation or plagiarism
    2. Legal requirements and proven violations
    3. National Security
    4. Falsified research
    5. Journal publishers' rules
    In these circumstances, please refer to the Notice and Takedown Policy for further guidance.

Notice and Takedown Policy

ResearchSPAce is the institutional repository at Bath Spa University. The University has made every reasonable effort to ensure that ResearchSPAce content complies with UK law. However, should you feel that certain content in some way infringes UK law or rights, Bath Spa University will, upon notification, review the legal status of the relevant material and remove it if the complaint is found to be valid.

Valid grounds for the removal of content from ResearchSPAce include:

  • Violation of intellectual property rights, including copyright.
  • Breach of moral or other rights protected by law (e.g. derogatory treatment of work, libel, data protection, privacy).
  • Ethical issues including plagiarism, falsified research, or failure to adhere to ethical guidelines.

If you believe you have legitimate grounds to complain about any item in ResearchSPAce, please notify the Repository Manager by email at In the email please include the following information:

  • Name and Title
  • Organisation
  • Email address
  • Address and telephone number
  • Outline of complaint, including any evidence or proof
  • Title of the item/publication
  • Item URL.

The 'Notice and Takedown' procedure is then invoked as follows:

  1. The Repository Manager will acknowledge receipt of your complaint by email and will make an initial assessment of the validity and plausibility of the complaint.
  2. Where we believe, at this initial stage, that you may have legitimate grounds of complaint, we will remove the item from public view.
  3. The Repository Manager will then contact the contributor of the material and inform them that the item is subject to complaint and under what allegations.  The contributor will be encouraged to allay your concerns.
  4. The Repository Manager will try to resolve the issue by mediating between you and the contributor.
  5. The University will endeavour to resolve the issue swiftly and amicably and to the satisfaction of both parties, with the following possible outcomes:
    • The material is reinstated in ResearchSPAce unchanged.
    • The material is replaced in ResearchSPAce with changes.
    • The material is permanently removed from public view (although a metadata citation will remain).
    • The material and the metadata citation are permanently removed from public view.
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